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Annual Review

From a Portfolio Review to an Annual Review of Schools

City Schools’ primary goal is to make sure that every student has high–quality educational experiences that support their learning and their personal growth where our students will thrive and graduate from our high schools with the skills, knowledge and understanding to succeed in college, careers, our community and wherever their dreams will take them.  

For over a decade, City Schools has used a “portfolio” strategy to review, discuss, plan, and implement recommendations for physical and programmatic developments that best foster student learning and professional growth and have called this process “Portfolio Review.”

Words can be important indicators of what we value. While numeric data is an important component, consideration of the qualitative and lived experience of our school communities is essential to co-create quality schools for every child. Given we value a holistic approach we have decided not to call this process “Portfolio Review” any longer and for now are calling it the “Annual School Review”. We have also continued to expand and shift the review process to be more inclusive and centered in the communities we serve. To learn more about this – place read the Annual Review Report linked below.


The Annual Review results in a set of recommendations to the Board of School Commissioners each fall that can include: 
- Creating new traditional schools
- Relocating schools
- Changing grade configuration at schools
- Renewing contracts or charters for schools run by external operators
- Amending the 21st Century Schools Buildings Program
- Closing schools

To see this year’s recommendations, please review the summary table below and select the Annual Review Report link for details on this year’s process, ongoing work of the district that impacts all of our schools, and reports for COMAR recommendations (or recommendations that are for closure, surplus, or relocation). 

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Annual Review Recommendations Report

2020-21

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Annual Review Recommendations Report (Spanish)

2020-21

2020-21 review

On November 10, the Board of School Commissioners received the Annual Review Recommendations Report detailing the recommendations arising from this year's review. The Board will hold two opportunities to hear public comment on the recommendations – Wednesday, December 2, 2020 from 6 – 8 pm and Wednesday, December 16, 2020 from 7 – 9 pm. As City Schools continues to fight the spread of COVID-19, all Board meetings will be held remotely in the interim. Please check the Board calendar or BoardDocs on the City Schools website for call-in information to observe the meetings.

Members of the public who wish to submit a public comment at the Board COMAR Hearing on December 2 or the Special Meeting on December 16 can email Lindsey Anderson, leanderson@bcps.k12.md.us within two hours of each meeting (between 4-6 p.m. on December 2 and 5-7 p.m. on December 16). The time limit for oral testimony at these meeting is 5 minutes. Everyone who signs up in the designated time period may provide public comment. Members of the public will need to provide their name, address, email address, telephone number, school/civic/community affiliation, agenda topic, and the format to be used: commenting live, submitting a video, or an email to be read. If submitting a video, please attach the video to the email. If submitting an email, please limit the email to 650 words. The 5 minute time limit applies to groups as it does to individuals.

The opportunity for oral testimony will be closed after completion of the December 16 special session. The Board will also accept written comment or data until 5:00 p.m. on Friday, January 8, 2021. Written comment must include full identification of the sender and should be directed to the Baltimore City Board of School Commissioners, 200 E. North Ave., Room 406, Baltimore, Maryland 21202, or sent by email to portfoliorecommendations@bcps.k12.md.us.

A summary of the recommendations appears below (mobile/PDF version). To learn the details about recommendation please review the full report linked above or each school’s individual report linked in the table below. Please also read the letter from Dr. Santelises sharing the recommendation and other ways for school communities to engage, linked in the table below.

School / Building Program Recommendation Building Recommendation COMAR report (applicable only for recommendations for closure, surplus or relocation) Community Letter/How to Engage
Closures and Building Surplus
Alexander Hamilton Elementary Close effective Summer 2021 Surplus in Summer 2021 Report (page 15) Letter
Guilford Elementary/Middle School Close effective Summer 2021 Surplus in Summer 2021 Report (page 22) Letter
Lockerman Bundy Elementary School Close effective Summer 2021 Surplus in Summer 2021 Report (page 27) Letter
School Relocation and Building Surplus
Lois T. Murray Elementary/Middle School Relocate program to renovated 21st Century Walter P. Carter building Surplus in Summer 2021 Report (page 34) Letter
School Relocation, Grade Reconfiguration, and Building Surplus 
Sharp-Leadenhall Elementary School Expand grade bands from grades 1 to 5 to 1 to 8 and relocate program to renovated 21st Century Harford Heights building  Surplus in Summer 2021 Report (page 39) Letter
Building Surplus
Harriet Tubman building  n/a Surplus in Summer 2021 Report (page 45) Letter
West Baltimore building  n/a Surplus in Summer 2022 Report (page 47) Letter
William C. March building  n/a Surplus in Summer 2021 Report (page 50) Letter
21st Century Building Plan Amendments
Northwestern building  n/a change surplus date from 2021 to 2025 n/a Letter
Other School Communities that may be impacted by recommendations
School School/Building w/Related Recommendation COMAR report (applicable only for recommendations for closure, surplus or relocation) Community Letter/How to Engage
Calverton Elementary/Middle Alexander Hamilton Elementary

West Baltimore Building
Report (page 15) Letter
Harford Heights Elementary William C. March Building Report (page 50) Letter
Harlem Park Elementary/Middle Lockerman Bundy Elementary Report (page 27) Letter
James Mosher Elementary Alexander Hamilton Elementary Report (page 15) Letter
Mary Ann Winterling Elementary Lockerman Bundy Elementary Report (page 27) Letter
Walter P. Carter Elementary/Middle Guilford Elementary/Middle Report (page 22) Letter
Other Actions - CEO's Discretion:
Program Relocation Elementary Middle Alternative Program (EMAP) Relocate to the Professional Development Center for school year 2021-22

*Additionally, the CEO is considering relocating the Elementary Middle Alternative Program (EMAP) to the Professional Development Center building for school year 2021-22. EMAP serves as a temporary placement for students who require specific services based on identified student needs (i.e. drug and alcohol counseling, juvenile reentry, etc.) and serves as an Alternative Educational Setting(AES) for suspended students requiring special education services, as well as provides students in grades 6-8 who are two years’ overage the opportunity for acceleration. It is currently located in east Baltimore in the Wolfe Street Portables; the land for which the portables are housed is under the control of the East Baltimore Development Incorporated who has plans for the land. Because this is a program, not a school, this relocation can be made at the CEO’s discretion and does not require approval by the Baltimore City Board of School Commissioners.

Past years' reviews

For reports prior to 2016-17, contact the New Initiatives department.

 

What factors are considered when making recommendations about schools or programs?

For traditional schools, the Board must consider 8 factors: student enrollment trends; age and condition of school buildings; transportation; educational programs; racial composition of student body; financial considerations; student relocation; and impact on community in geographic attendance area for school proposed to be closed and school or schools, to which students will be relocating. For more information please read the Annual Review Report linked above. Charter and other operator-led schools go through a separate review prior to renewal of contracts with external operators. For more information on this process see “Charter and Operator Renewal” section below and the Annual Review Report linked above.

What kind of recommendations are made about school buildings?

Recommendations about buildings can include things like moving a school to another facility or returning an unused building to the city of Baltimore. Factors including whether schools are too crowded, have low enrollment and are under-utilized, and building condition are considered. Frequently, these types of recommendations are related to the 21st Century School Buildings Program.

Charter and operator renewal

Outside operators receive term-limited charters or contracts to run charter or other operator-led schools, generally for three, five, or eight years. As part of the routine management of these schools, an evaluation (called renewal) that starts in the penultimate year of the contract or charter and ends in the winter of the final year of the contract leads to a decision on whether to renew the contract or charter for a subsequent term.

The process

The process starts with a review by the Charter and Operator-led Advisory Board, whose members represent foundations, nonprofit organizations, school choice advocates, school operators, and district representatives; and whose function is to provide advice to the CEO on renewal and other issues as they relate to operator-led schools.  In performing its review, the Advisory Board looks at all data and information, both quantitative and qualitative, to make sound recommendations to the CEO. After its review of the components above, the Advisory Board makes recommendations to City Schools’ CEO on whether charters or contracts should be renewed. The CEO considers the recommendations and the quantitative and qualitative review, and then makes her own recommendation to the Board. The CEO then makes the official recommendation that goes to the Board.

The ultimate decision on all operator renewals rests with the Board, which considers the recommendations and rationale of the CEO, the operator renewal report, testimony given at public Board meetings and work sessions, the contents of the official record and the factors listed in policy IHBJ and administrative regulation IHBJ-RA for charter schools, and policy FCA and administrative regulation FCA-RA for non-charter schools.

The review process has the following components:

  • Renewal rubric (includes data from standardized assessments and school surveys)
  • Application for renewal
  • Data prepared by City Schools
  • School effectiveness reviews
Criteria and measures

Maryland law and Board policy establish criteria for renewal. Contract and charter schools are evaluated on multiple measures including, but not limited to,

  • Student achievement, constituting at least 50 percent of the renewal score and including measures such as schoolwide performance on state assessments, College and Career Readiness (for schools with high school grades), academic programming for special student populations, and a school’s fidelity to its charter
  • School climate (chronic absence, suspensions, enrollment trends, school choice data, and school survey results from parents, teachers, and students)
  • Financial management and governance (annual audits, school budget submissions, grants management, board documentation; compliance/adherence with federal, state, and local laws, rules, and regulations)

An overall finding of not effective in any of the key areas (Student Achievement, School Climate, or Financial Management/Governance) may be the basis of a non-renewal decision. In some instances, the nature or severity of an issue raised during the renewal process is serious enough to give it extra weight in formulating the renewal recommendation and, ultimately, the renewal decision, especially in instances where the issue affects the wellbeing of students, staff, or the district as a whole. For the Financial Management/Governance section, a rating of not effective in any one of the three elements that make up that section results in a rating of not effective for the entire section.

Improving the process

The Renewal Stakeholders Working Group (including school operators from a range of school types, City Schools staff, and representatives of the Maryland Charter School Network) met regularly in 2011-12 to advise on development of a fair, transparent, and rigorous evaluation process and rubric to reflect the unique nature and contributions of schools with outside operators. Since that time, district staff confer with key stakeholders following each renewal period to identify areas in which the process could be strengthened while also maintaining a level of predictability for schools up for renewal in the following school year.

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Renewal reports

Find the latest reports linked on school profile pages