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Fair Practices for Staff

This page features fair practices information about:

  • EEO & Title IX Compliance Unit
  • General ADA Requests for Accommodation
  • Nursing Parents Policy
  • Equal Employment Opportunity/Nondiscrimination
  • Sex-Based Discrimination and Sexual Harassment
  • LGBTQ+ Support
EEO & Title IX Compliance Unit


COVID-Related EEO Requests

Employees who have an underlying medical condition that places them at increased risk of severe illness from COVID-19 may request reasonable accommodations from this Unit. To submit a request, please fill out this form and submit it to the EEO Unit. 

Employees who wish to request a medical exemption from COVID-19 vaccination, should follow these directions:

The Medical Exemption Request Process

  1. To request a medical exemption from COVID-19 vaccination, please fill out the ADA form. If you have any questions about the ADA process, please contact the EEO Unit at EEO-TitleIXCompliance@bcps.k12.md.us
  2. The EEO Unit will acknowledge receipt of your request within five (5) business days, and may request more information, including documentation from your medical provider.
  3. The EEO Unit will review your request using the guidelines laid out here. This includes an evaluation of whether your request would pose an undue hardship for City Schools. 
  4. The EEO Unit will issue a determination letter. 
  5. If you disagree with the outcome, you can email Jane Ehrenfeld, Director of Fair Practices & Compliance, at jehrenfeld@bcps.k12.md.us, and request a final determination. The final determination letter will contain your appeal rights under Board Policy BLA.

The EEO Unit is charged with reviewing religious accommodation requests to determine whether they meet the requirements of Title VII of the 1964 Civil Rights Act and other applicable legal standards. Critically, under the law, the religious belief must be bona fide and sincerely held, and the accommodation requested must be feasible and must not create unreasonable health and safety risks to other students and staff, as well the broader school community.

Employees who wish to request a religious exemption from COVID-19 testing or vaccination should follow this process:  

The Religious Exemption Request Process

  1. To request a religious exemption from COVID-19 testing or vaccination, please fill out this form. If you need a printable version of the form, or have any questions about this process, please contact Jane Ehrenfeld, Director of Fair Practices & Compliance, at jehrenfeld@bcps.k12.md.us or 443-687-3121. If you want to know more about requesting religious accommodations, guidance from the Equal Employment Opportunity Commission (“EEOC”) can be found here
  2. The Equal Educational/Employment Opportunity & Title IX Compliance Unit (“EEO Unit”) will acknowledge receipt of your request within five (5) business days, and may request additional information. 
  3. Once the EEO Unit has received the necessary information, we will evaluate your request using the guidelines set out by the EEOC, including determining whether granting the exemption would pose an undue hardship for City Schools.
  4. The EEO Unit will issue a determination. The letter you receive will contain your appeal rights under Board Policy BLA, should you wish to appeal the determination.
General ADA Requests for Accommodation

If you are an individual with a disability that substantially limits a major life activity, you may be protected under the Americans With Disabilities Act. If you are seeking accommodation in order to fulfill the essential functions of your job, you can file a request with the EEO & Title IX Compliance Unit. 

Definitions (adapted from the Maryland Department of Health):

  • Disability- A mental or physical impairment that substantially limits at least one major life activity of an individual; a record of such an impairment; or being regarded as having such an impairment.
  • Major life activities include, but are not limited to: caring for oneself, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating and working, and the operation of major bodily functions.
  • Major bodily functions include, but are not limited to: functions of the immune, digestive, neurological, respiratory, circulatory, endocrine and reproductive systems, normal cell growth, bowel, bladder and brain.
  • Interactive Process--The interactive process is an informal contact involving both the requesting party and the determining party, where the precise job limitation(s) resulting from the disability is identified and potential reasonable accommodations that could overcome those limitations are discussed.
  • Qualified individual with a disability - A person with a disability who satisfies the requisite skill, experience, education and other job-related requirements of the employment position the individual holds or desires, and who, with or without reasonable accommodation, can perform the essential functions of the position.
  • Reasonable Accommodation - A reasonable accommodation is any modification or adjustment to a job, work environment or program that will enable a qualified employee, applicant or recipient with a disability to perform essential job functions, participate in the application process, or benefits of the service and/or program.
  • Undue Hardship - City Schools has a statutory obligation to provide a requested reasonable accommodation only if such a modification or adjustment does not cause an undue hardship. Undue hardship is defined as a request that poses a significant negative impact on the expenses and/or resources of the organization. Such an impact is determined by the cost of the accommodation in relation to the size, total financial resources, legitimate safety concerns, nature and structure of the employer’s business and the facility providing the accommodation.

Find out more information about employees’ rights under the ADA.
For student-related disability information: https://www.baltimorecityschools.org/special-education 
If you would like to request reasonable accommodations under the ADA, please use this form: ACD-RA Form 1

To submit the release form online, please use one of these links: 

Link to ADA Form: English | Spanish

Related Board Policy and administrative regulation: ACD, ACD-RA

Nursing Parents Policy

The Baltimore City Board of School Commissioners (“Board”) recognizes the importance and benefits of breastfeeding for both parents and infants and is committed to supporting nursing parents (both students and employees). Board Policy ACH, which applies to all employees and students, covers City Schools’ policy regarding nursing parents, and Administrative Regulation ACH-RA covers access to nursing facilities.
If you have a question or concern related to nursing, please contact the EEO Unit at EEO-TitleIXCompliance@bcps.k12.md.us.

Lactation Time Request – Employee

Related Board Policy and Administrative Regulation: 
ACH, ACH-RA, JEA, JEA-RA

Equal Employment Opportunity/Nondiscrimination

The EEO Unit is charged with preventing, investigating, and addressing acts of discrimination based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy / parenting status, disability, veteran status, genetic information, age, or other legally or constitutionally protected attributes or affiliations against City Schools employees, students, and third parties.

If you believe that you have experienced discrimination based on any of the above grounds, please contact the EEO Unit at EEO-TitleIXCompliance@bcps.k12.md.us.

Employees and third parties may also submit this form to the EEO Unit: ACA-RA Form 1

If you believe you have been experienced discrimination based on sex, sexual orientation, gender, gender identity, gender expression, marital status, or pregnancy/parenting status, please visit the Sex-Based Discrimination section.

Additional resources are available on the website of the Office of Equity.

For more information on equal employment opportunity, visit the EEOC website.

At any time, an employee may file a charge of discrimination with one of the following external enforcement agencies:

United States Equal Employment Opportunity Commission
10 South Howard Street, 3rd Floor
Baltimore MD 21201

State of Maryland Commission on Civil Rights
6 Saint Paul Street, Suite 900
Baltimore, MD 21202

Baltimore Community Relations Commission
7 E. Redwood Street, 9th Floor
Baltimore MD 21202


All staff are required to complete an online training on EEO law and policy. Managers and supervisors must also complete a second EEO training designed for employees in a managerial role. If you have not completed the required training(s), please let the EEO Manager know.

Related Board Policies and Administrative Regulations:
ACA, ACA-RA, ACB, ACB-RA, ACD, JICK, JICK-RA, JBB, JBB-RA, JBA, JBA-RA

Sex-Based Discrimination and Sexual Harassment

Every City Schools employee or third party is protected from sex-based discrimination in City Schools workplaces and/or educational programs and activities. This includes discrimination that occurs on school property, at school events or activities, on a school bus, or that substantially disrupts the orderly functioning of the school, including online activity.

Board Policy defines sex-based discrimination as actions that unlawfully subject a person—based on the person’s actual or perceived sex, gender, sexual orientation, gender identity, gender expression, marital status, and/or pregnancy/parenting status—to exclusion from participation in, denial of the benefits of, or unfavorable differential treatment with respect to any educational program or activity of City Schools. Sex-based discrimination also includes sexual harassment, as well as acts of hate, violence, insensitivity, disrespect, or retaliation—such as verbal abuse, bullying including cyberbullying, slurs, threats, physical violence, vandalism, or destruction of property—that impede or affect the learning environment, as well as sexism in all its forms, including sex-based stereotyping, based on conformance or nonconformance to stereotypical notions of masculinity or femininity. In addition, sex-based discrimination includes conduct and practices that may be facially neutral but that have an unjustified disparate impact based on a person’s actual or perceived sex, sexual orientation, gender identity, gender expression, marital status, and/or pregnancy/parenting status.

Presentation on Student-Student Bullying, Sexual Harassment, and Title IX

Board Policies ACB (Sex-Based Discrimination – Employees and Third Parties) and JBB (Sex-Based Discrimination - Students), and Board Administrative Regulations ACB-RA and JBB-RA, were updated in January 2021, to incorporate new regulations from the U.S. Department of Education, as well as ensuring that LGBTQ+ students, employees, and third parties are supported and protected. This presentation to the Board contains more information about changes to the policies and administrative regulations.

Per Board Policies JBB and ACB, “All City Schools employees are responsible for reporting any suspected, observed, or alleged sex-based discrimination to the EEO Manager within 24 hours of learning of the sex-based discrimination. Employees of operator schools also are subject to the mandatory reporting requirements set forth in this policy and the accompanying administrative regulation."

If you have experienced or are a witness to sex-based discrimination, please contact City Schools’ EEO Manager & Title IX Coordinator:

Mr. Courtney Calhoun
Equal Educational / Employment Opportunity Manager / Title IX Coordinator
Baltimore City Public Schools
200 E. North Ave. Suite 208
Baltimore, MD 21202
Office: 443-642-4523
ccalhoun@bcps.k12.md.us
EEO-TitleIXCompliance@bcps.k12.md.us

For more information about federal law pertaining to sexual harassment, please visit the U.S. Department of Education’s Office for Civil Rights.

Related Board Policies and Administrative Regulations: ACB, ACB-RA, JBB, JBA-RA

LGBTQ+ Support

City Schools is committed to supporting all those we serve in the LGBTQ+ community, and to providing safe and affirming school and work environments for all.

This January 26, 2021 report to the Board contains information on City Schools’ LGBTQ+ Support initiative. Board Policies JBB and ACB, and Administrative Regulations JBB-RA and ACB also have information on specific protections and supports City Schools offers to LGBTQ+ employees, third parties, and students.

City Schools has established an LGBTQ+ Cross-Functional Team, comprised of individuals from across City Schools offices and schools, as well as external stakeholders.

Team Mission: Develop and implement supportive practices that will contribute to safe and secure environments for all those we serve in the lesbian, gay, bisexual, transgender, queer, and questioning (LGBTQ+) community, by building the capacity of the City Schools community in the work; by ensuring robust compliance with legal requirements and Board policies; and by reporting and responding to complaints while working to reduce the occurrence of policy violations.

Team Vision: All members of the City Schools LGBTQ+ community will be affirmed, feel brave, experience equitable treatment and have the opportunity to reach their full potential.

Please reach out to Jane Ehrenfeld (jehrenfeld@bcps.k12.md.us) or Chitamawe Daka Mulwanda (CDMulwanda@bcps.k12.md.us) for more information, or with any questions or ideas for the Cross-Functional Team.

If you believe you have been harassed or discriminated against based on your actual or perceived sex, gender, sexual orientation, gender identity, or gender expression, please visit the staff Sex-Based Discrimination and Sexual Harassment sections to learn more about City Schools policy and reporting guidelines.

Gender and Sexuality Alliances (also known as Gay-Straight Alliances) are student-run organizations that unite LGBTQ+ youth to build community and organize around issues impacting them and their school communities. GSAs provide a safe space for LGBTQ+ students to socialize; support and learn from one another, and work to make the school community a more affirming space that celebrates the lives and contributions of all students.

If you are interested in sponsoring a GSA at your school, please contact:

 

Preferred or Chosen Name and Sex & Nonbinary Option

Read City Schools’ Administrative Guidance on Changes to Student Records to Affirm Gender and Identity.

Maryland state law allows students to identify as nonbinary on their student records. Please see the Maryland State Records Manual for more information.

Related Board Policies and Administrative Regulations:
ACB, ACB-RA, JBB, JBB-RA

View the presentation

Supporting LGBTQ+ Students and Other Stakeholders

Presentation

Learn more

Notice of Nondiscrimination