How Will You Evaluate and Sustain Your Partnership?

  • Ongoing Communications with Schools

    Think about different ways in which you can communicate with your school partner.

    • Depending on the intensity and frequency of your partnership activities, consider setting up a regular meeting with your school leadership and contacts. If this is not necessary, at least plan to check in at the beginning, middle, and end of the school year.
    • If you have a lot of school partners, consider using a monthly or quarterly email blast or newsletter to keep all of your schools updated all at once.
    • Make sure to talk to the Partnership Liaison, principal, and other staff contacts when you see them in the building, ask them if they need anything and how things are going, and thank them for their help.
    • Reach out with concerns or if you have a success story to share from their school. 
    • Consider participating in your partner's School-Family Council. Being a member of the SFC is a great way to be actively involved in decision-making at the school. 
    • Tag your school partners when sharing stories and news on your social media accounts. They will appreciate the shout-out and traffic to their accounts!

    Measuring Progress on Planned Goals

    After you and your partner have completed the planning worksheet to guide your shared goals and expectations, checking in to assess progress is much easier! The back side of this sheet has questions to guide your check-in conversations, including if changes have been made to any provided services or identified contacts and whether or not the partnership is meeting the needs of the school and partner.

    Having these honest conversations will allow you to work with your partner to improve the relationship and the services provided to your students and families. If one party’s needs are not being met, it is critical to discuss it and address it before the end of the school year.

    As a partner, do your best to meet the needs and expectations of the school while ensuring that your own are met as well. If you or the school continues to feel that the partnership may not be working out, it is important to be open and constructive about these concerns. While these concerns can sometimes be overcome, there are times when the best option is to discontinue the partnership. Thankfully, there are many other schools to serve!

    Getting a Data-Sharing Agreement with the Office of Achievement and Accountability

    Staff- and student-level data is protected by the federal Family Educational Rights and Privacy Act (FERPA), which prevents schools from sharing or disclosing personal information without written consent from that from employee or from a student’s parent or guardian. These restrictions also apply to data sharing on the district level and are guided by policy LCA and regulation LCA-RA.

    Protected student-level information can include:
    • Personally Identifiable Information
      • Student name
      • Birthdate
      • Student ID number
      • Demographic information, such as gender, race, or Free and Reduced Meal eligibility
    • Educational Records
      • Grades or achievement data
      • Test scores
      • Attendance data
      • Disciplinary records
      • Special education designations or services
    Protected staff-level information can include:
    • Personally Identifiable Information
      • Employee name
      • Employee ID number
    • Employment Records
      • Job title
      • Tenure within the district
      • Salary 

    Note: It is ILLEGAL for schools to share any of this information with partners.

    If you are seeking this level of data (ie., disaggregated, not publicly-available) for either program evaluation or research purposes, your organization must submit a request for data sharing with the Office of Achievement and Accountability (OAA). You can learn more about this process by visiting the External Requests for Data page on the OAA website.
    The Partnerships Toolkit is a product of the Engagement Office. If you have additional questions, you can contact or call (443) 984-2000. You will reach the City Schools Call Center, so ask to be connected to the Engagement Office.