Take Action Archive - September
Immunization Exclusion Notice Letters in English and Spanish Principals must backpack home Immunization Exclusion Notice Letters with immunization out-of-compliance students on Sept. 16. Immunization Exclusion Notice Letters inform parents not to bring their children to school on Monday, Sept. 20 if they are still not in compliance with immunizations. These letters need to be backpacked home with students on Thur., Sept. 16 and are available in English and Spanish on the Principal’s Dashboard. If you cannot backpack home the letters, then please print labels in SMS (as you would other letters) and mail them to parents. To access the letters, click on the Immunization tab (under Student Information) in the Principal"s Dashboard. English/Spanish exclusion letters can be individually printed for each out- of-compliance student or batch printed for all out-of-compliance students at your school. Please refer to this FAQ document for more information about the exclusion of out-of-compliance students. And please also click here for a schedule of free immunization clinicsby the Baltimore City Health Department. Tree Planting Opportunity
Immunization Exclusion Notice Letters in English and Spanish
Principals must backpack home Immunization Exclusion Notice Letters with immunization out-of-compliance students on Sept. 16.
Immunization Exclusion Notice Letters inform parents not to bring their children to school on Monday, Sept. 20 if they are still not in compliance with immunizations. These letters need to be backpacked home with students on Thur., Sept. 16 and are available in English and Spanish on the Principal’s Dashboard. If you cannot backpack home the letters, then please print labels in SMS (as you would other letters) and mail them to parents.
To access the letters, click on the Immunization tab (under Student Information) in the Principal"s Dashboard. English/Spanish exclusion letters can be individually printed for each out- of-compliance student or batch printed for all out-of-compliance students at your school. Please refer to this FAQ document for more information about the exclusion of out-of-compliance students. And please also click here for a schedule of free immunization clinicsby the Baltimore City Health Department.
Tree Planting Opportunity
Principals Budget Tool and Budget Process Survey
Principals who worked in the FY2011 Principals Budget Tool are requested to provide feedback to the Finance Office via an online survey by Sept. 20.
The Finance Office requests feedback from school leaders and central office approvers on the FY20II budget process and Principals Budget Tool so that enhancements to the process and tool can be made in advance of the FY2012 budget development cycle. We ask that you complete this survey. Thank you.
Principals must ensure that all immunization requirements are entered into SMS as quickly as they are received and that notifications of non-compliance are disseminated to parents as needed; the deadline for students to meet the immunization requirements is Sept. 20.
Students must meet immunization requirements by no later than Mon., Sept. 20. Beginning on that day, students will be excluded from school if they are not in compliance with the immunization requirements. Please ensure that all records are entered into SMS as quickly as they are received and that notifications of non-compliance are disseminated to parents as needed. Our goal is to have 99.7 percent of students compliant with the immunization requirements by Sept. 20. If your school has not met this goal, please take the necessary steps to do so. Schools can see their compliance status on the dashboard. In addition to the health risk for the student and the community, we are at risk (at both the system and school level) of losing funding for any student who remains non-compliant. It is important to note that this may impact your Fair Student Funding (FSF) allocation.
Systemic Gifted and Talented Education (GATE) Program Professional Development
City Schools systemic Gifted and Talented Education (GATE) program will host a series of professional development sessions for the purpose of providing you and your staff with the necessary guidance and support to implement a successful GATE program at your school. Sessions will be designed to provide you and your staff with the necessary tools to incorporate rigor, engagement and intervention in your GATE program in order to increase the talent pool by identifying gifted students. The Schoolwide Enrichment Model is the systemic gifted program for City Schools.
Please complete and submit the form (linked above) to the Office of Enrichment no later than Sept. 10. This will assist us in planning for our professional development sessions. A stipend will be paid to teachers who participate in the sessions. Due to limited resources, the Office of Enrichment is requesting that principals who are receiving grant funds pay stipends of $20 per hour to their identified staff members who attend the professional development sessions. After each session, a list of names of participants who attended the session will be submitted to principals for payment of stipends. Stipends for staff members from schools not receiving grant funds will be paid by the Office of Enrichment.
For questions regarding this information, please contact Bertha Knight, Director of Enrichment, (BKnight@bcps.k12.md.us) or Elizabeth Harris (Eharris@bcps.k12.md.us) by e-mail or at (410) 396-8585.
Identification of Students in City Schools GATE Program
Principals must identify and enter information in SMS for students in grades 3-8 in City Schools GATE program by Sept. 17.
The Schoolwide Enrichment Model (SEM), an essential Master Plan initiative of the City Schools Systemic Gifted and Talented Education (GATE) Program, focuses on highly successful practices that promote both challenging and enjoyable learning for gifted as well as other students who are diverse learners. Through this model, all students are exposed to various topics, areas of interest and fields of study that use the application of advanced content and process-training skills. It is essential that all students in grades 3-8 who are to receive gifted services be identified using the systemic procedure that is in the City Schools Systemic GATE Program: SEM Handbook.
Upon identification of students, the following steps should be completed in SMS for each identified student:
1. Select specific student. (You are now on the demographic screen.)
2. Click on the Personal Info tab.
3. Go to the bottom of the page. Click on Gifted and Talented.
4. Use the drop-down menu to select area(s) of giftedness.
5. Click on Enrichment Clusters (if student is participating in them).
6. Click on Apply or Okay. (This will save your information.)
The extended deadline for entering this information is Sept. 17 for the first semester and May 27 for the second semester.
Elementary/Middle School Scheduling Information
Principals using the elementary scheduling framework must ensure that your courses are scheduled according to the guidelines provided in the post by Sept. 17.
If you are using the elementary scheduling framework, please ensure that your courses are scheduled according to these guidelines by no later than Sept. 17.
2010 Combined Charities Campaign
Principals must e-mail the name of your Combined Charities Campaign coordinator to Sylvia Hill by Sept. 10.
It is that time again to help us "Give from the Heart" to the Combined Charities Campaign (CCC). Principals, please provide the name of your CCC coordinator by no later than Fri., Sept. 10. CCC coordinators play an important role in the campaign by organizing the campaign committee and helping to coordinate the kick off, special events, trainings and more. Click here to learn more about the coordinator's role. And please send the name of your coordinator by e-mail to loaned executive Sylvia Hill (mailto:firstname.lastname@example.org. Thanks for your time and attention to this important matter.
School Bus and Taxi-Cab Arrival Log
Pursuant to the terms of the settlement of the Vaughn G lawsuit, City Schools must daily track, record and report the morning arrival times of buses and taxicabs that transport special education students to their respective schools. In order to facilitate this process, a form was developed for use by school-based transportation coordinators to capture the vehicle arrival time information (see the link above).
ITD has developed an online application that school-based transportation coordinators must use to input the vehicle arrival time data.
Joint eTR/Transportation Coordinator training sessions are scheduled for Aug, 23, 24 and 26 from 10:00 a.m. to 12 p.m. at PDC. In addition, training sessions are scheduled for Sept. 15, Oct. 13, Nov. 17 and Dec. 8 from 2 to 4 p.m. at PDC.
It is critical that all transportation coordinators receive training on the use of the online vehicle tracking application as soon as possible.
Please contact Yvonna McClain, Jolene Mable or Don Denny to schedule training or to obtain additional information. They may be reached on the City Schools e-mail system or at (410) 396-7440.
City Schools Meal Policy: Grace Period for New Pre-K and Kindergarten Students
The Food and Nutrition Office will offer a 10 (school) day grace period of complimentary meals for pre-K and kindergarten students new to City Schools. Complimentary meals will be provided to these students while they do not have a FARM status through Fri., Sept. 10.
In addition, the Food and Nutrition Office will offer a 5 (school) day grace period of complimentary meals for non-pre-k and kintergarten students new to City Schools. Complimentary meals will be provided to these students while they do not have a FARM status through Fri., Sept. 3. Please note that if school staff have not entered these students into SMS, they will need to communicate with the cafeteria manager a list of these new students.
Please note the following:
• Students should still return applications as soon as possible. Schools’ FARM coordinators and the Food and Nutrition Office need time to review, correct errors and process applications when they are submitted. The Food and Nutrition Office can only guarantee that new pre-k and kindergarten students will have a processed FARM status by Mon., Sept. 13 (when the grace period ends) if they receive the completed application by close of business Tues., Sept. 7.
• Many students already have a processed FARM status, so schools should still ask each student to use their 5-digit pin number when receiving a meal. Students who already have a free or reduced-price status should use their pin code to receive meals according to their status.
For your information:
There are about 40,000 students who were Directly Certified via the Department of Social Services list. Their lunch status is good for the entire school year.
There are about 25,000 students who had a free or reduced-price meal status last year. These students will maintain their prior year status until Oct. 11 (or until their SY 10-11 lunch application is processed, determining their SY 10-11 lunch status), after which, if they do not submit a SY 10-11 lunch application, their lunch status will change to paid on Oct. 11.
Your cafeteria managers and FARM coordinators will be informed of this policy by the Food and Nutrition Office to avoid confusion. In addition, your network teams will be informed and are available to help support your school in the FARM effort if needed. Please contact your network team lead with questions or to request support.
Maryland Food Bank
In partnership with Baltimore City Public Schools, the Maryland Food Bank is seeking to renew, create and sustain 100 highly effective school pantries during the 2010-11 school year.
All schools interested in renewing their application or submitting a new one must send a designated contact person to a training luncheon on Sept. 22 from 11:30 a.m. to 2 p.m. at the Maryland Food Bank (2200 Halethorpe Farms Road). To sign up for the luncheon, please complete and submit a registration form and application to Kizzy Dawkins at the Maryland Food Bank (fax: 410-536-0438, e-mail: email@example.com) by Sept. 11. If you have questions, contact Charmayne Turner, a family and community engagement specialist for Baltimore City Public Schools (phone: 410-361-9203, e-mail: firstname.lastname@example.org).
There is no cost to the school for operating this program, and there are grant funds currently available for purchasing food for a pantry from the Maryland Food Bank.
A successful school pantry program requires the following elements:
1. A place to store food that is clean, dry and secure, including shelving and an optional refrigeration/freezer unit.
2. School administrative support.
3. Volunteer commitment.
4. A designated contact person whose responsibilities include: ordering, reporting, tracking data, coordinating stocking and bagging, and other assigned tasks.