Take Action Archive—July 2011
Annual Performace Evaluations for Non-Teaching Staff
Principals, between May 16 and June 30, please conduct annual performance evaluations for non-teaching staff affiliated with PSRP, CUB, FOP or Local 44. For unaffiliated staff, please submit evaluations by July 31.
TASC Expanded Learning Time Demonstration
Principals, attend the information session on July 25 and apply for the Expanded Learning Time Initiative by July 29.
Across the nation, schools, community partners, school districts and states are exploring ways to improve student success by expanding the time and the ways students learn. Principals, click here for more details and for the application. If interested, please attend the information session on Monday, July 25, from 11:00 a.m. to 12:30 p.m. at the Family League offices located at 2305 N. Charles St., Suite 200. If you plan to attend, please RSVP to firstname.lastname@example.org. Applications for the Expanded Learning Time Initiative are due July 29 by 12:00 p.m. If you have any additional questions, please contact Crystal Ashe at email@example.com or 443-642-6688.
Elementary and Middle School Student Promotion
Elementary and middle school principals, please review the elementary/middle promotion guidelines. Also, distribute information about a summer school opportunity to your middle school students who may be retained in grade.
Elementary and middle grade principals should review the elementary/middle promotion guidelines when making recommendations for student promotion. All parent appeals should be referred to the Executive Director Office by June 29. Please contact the Executive Director Office at 410-396-6393 if you have questions.
Students in grades 6 through 8 whose SY 2010-11 results indicate they will be retained in grade have the opportunity to be promoted after successful completion of the BELL Summer Middle School Promotion Program. This flier and application describe the program for students. Principals, please distribute this information to your students immediately. Completed applications should be sent by July 5 to Crystal Ashe (Office of Teaching and Learning, 200 E. North Ave., Room 326, Baltimore MD 21202). If you have additional questions, please contact Crystal Ashe at firstname.lastname@example.org or call 443-642-6688.
Required MOSHA Posts
Payroll Administrators, please review, complete and sign the OSHA Form 300A for your individual worksite immediately.
The Maryland Occupational Safety and Health Administration (MOSHA) regulations (COMAR 09.12.21.01), require employers to maintain records for certain occupational injuries and illnesses. For purposes of this regulation, each school and administrative worksite is considered a separate employer. Under the regulation, each year, employers must post OSHA Form 300A, Summary of Work-Related Injuries and Illnesses. This form has been prepared for you by the Department of Health & Safety, however, it remains the responsibility of the administrator at each payroll location to review, sign and post the form. Please see the complete instructions and to download your form, click here for locations 4 through 480 and here for locations 501 through 2028. If you have questions, please contact Mary Beth Haller (email@example.com).
Advanced Placement Scores
Principals, please submit your Advanced Placement Scores by July 18.
Please submit your 2011 Advanced Placement Scores to Amy Rosenkrans at firstname.lastname@example.org by July 18.
2011-12 Master Schedule Completion
Principals and master schedulers, please complete your school’s master schedule by July 15.
All schools should be well into the 2011-12 master scheduling process, keeping in line with the scheduling task timelines for both elementary and secondary schools. The following are scheduling tasks that should have been completed to this date: course requests, room configurations, homeroom assignments, bell schedule setup, loading of the master schedule and the first run of student schedules. There is a weekly review of the status of SMS student scheduling for every school. Click here to see the school master schedule completion data as of June 17, 2011.
Many schools have missed SMS student scheduling due dates. Schools that have missed one due date will have their number/name highlighted in yellow. Schools that have missed more than one will be highlighted in red and will be in jeopardy of completing their student scheduling by July 15. It is imperative that the master schedulers adhere to the task completion dates. Thank you and great job to the schools that have met all deadlines to date – 26 secondary and 76 elementary schools.
Open lab time is available at the school support training room (Room-001C in the district office) if you need assistance. Operating hours for June 28 through July 28:
The goal is to have 100 percent of schools scheduled by July 15.
Principals, please make certain that the master scheduler in your building is adhering to the timelines. Please note that SMS will be down from July 6 through July 12. If you have any additional questions, please contact Deborah Gibson at 443-642-3921 or email@example.com.
Important Summer Updates
Principals, please mark your calendars with these important events scheduled this summer.
Related Service Providers Can Receive Achievement Units for CEUs
Submit your CEUs to convert into Achievement Units by June 30.
To allow time to ensure that the process is implemented with fidelity, it may take up to 30 days to convert CEU submissions to AUs.
Paraprofessionals Early Retirement Incentive Plan (ERIP) Approved: 49 Enrolled
Paraprofessional members of PSRP: As you consider your options with Baltimore City Public Schools (City Schools) for next year, please think about the City Schools Early Retirement Incentive Plan (ERIP). This is a one-time early retirement opportunity offered by the district. Please read the ERIP letter as an overview of this retirement opportunity. After reviewing the letter, the enrollment kit and ERIP flier, please think about whether this plan is a good fit for you. The enrollment deadline is June 24.
Special note: If you are an employee who plans to retire effective July 1, please read these special instructions. To receive retirement benefits in July, you must submit your retirement enrollment forms no later than June 1.
Janitorial Solicitation for Schools
Principals, please select your school's janitorial contractor by July 1.
Eighteen companies are qualified to provide services. At this linked webpage, principals can find a vendor directory, information about the scope of services, vendor prices (per school) and pricing for additional service. The vendor prices are non-negotiable. Please note that price quotes for schools that share their building are on the last page of the price sheet. Schools may elect to remain with their current service provider or select a new vendor from the list of approved providers. In addition, please note FSF Document 523 stipulates you cannot displace an FTE to procure a Janitorial Contract.
In addition, please note FSF Document 523 stipulates you cannot displace an FTE to procure a Janitorial Contract.
Once a school has decided on a vendor, a requisition should be created in K12Buy no later than July 1. Contractors require an approved purchase order, and delays in submitting requisitions may affect service. Please contact Dorothy Hale (443-984-3390 or e-mail firstname.lastname@example.org) or Jerry Watkins if you need further assistance.
New P-StAR Module--Temporary Positions Go Digital July 2
Starting July 2, P-StAR will be the only way to create FY12 temporary positions (paper forms will no longer be processed). System access is the same as regular position P-StAR, and will become available on Thur., June 30 to create positions beginning July 2 (the start of a new pay period). Existing temps on time sheets for the pay period beginning June 18 will be covered for July 1 pay. Please also note that:
If you have questions, please contact Whit Tantleff at email@example.com or 410-396-8784.
Principals and master schedulers, please note that your master schedule should have been completed by July 15. If you haven’t yet submitted it, please do so right away.
At this point, schools should have completed (at the very least) the following scheduling tasks: course requests, room configurations, homeroom assignments, bell schedule setup, loading of the master schedule and the first run of student schedules.
If you have questions or need support, please speak with a Network Student Support Liaison, who will soon contact your school (if they haven’t already). And again, if your school is not listed in the chart above, then you have missed at least one due date and/or your master schedule is not 100 percent complete.
If you need assistance, open lab time is available at the school support training room, which is room 001C in the district office. The lab is open:
Through July 28, 2011
Tuesdays and Thursdays from 9 a.m. to 3 p.m.
Wednesdays from 9 a.m. to 1 p.m.
Mondays, Tuesdays, Thursdays and Fridays from 9 a.m. to 3 p.m.
Wednesdays from 9 a.m. to 1 p.m.
Please keep in mind that the goal was to have 100 percent of schools scheduled by July 15. Principals, please make certain that the master scheduler in your building is completing the necessary tasks to bring closure to this very important opening requirement. We want our students to start off with a correct schedule on day one! If you have any additional questions, please contact Deborah Gibson at 443-642-3921 or firstname.lastname@example.org.