• Take Action Archive—June

    Receive Achievement Units for CEU's

    Educators, if you wish to submit CEUs, completed prior to June 30, please be sure to submit proper documentation of those CEUs to the Office of Human Capital by June 30.

    As you know, as of March 1, all BTU professionals have been able to submit job-related graduate-level coursework and MSDE Continuing Professional Development experience (CPDs) to the Office of Human capital through the Career Pathway Service Center and Employee Self Service. Many BTU professionals have taken advantage of this opportunity to have these uncompensated credits added to their Achievement Unit banks. Several BTU members, particularly the related service providers have inquired about converting CEUs they have earned into Achievement Units. As a result of these inquiries, the Joint Oversight Committee has resolved that CEUs completed beyond those required for certification and licensure will be awarded AUs at a rate of 15 CEUs for 1 AU.

    Through June 30, 2011, educators who wish to submit CEUs they completed prior to or by June 30, 2011 will be responsible for submitting proper documentation of those CEUs to the Office of Human Capital through Employee Self-Service or the Career Pathway Service Center. Submissions must meet the following criteria to be considered for AU conversion.

    ·         Must present proof of what was submitted to renew license or certification. For example, the Online License Renewal Verification.

    ·         CEU submissions must be in the form of signed certificates of completion and or signed MSDE forms with the number of awarded CEUs or clock hours included on the documentation.

    ·         CEUs submissions must not have been previously submitted to the Office of Human Capital and or the State/licensing boards for the purpose of maintaining or renewing certification or licensure. Only newly submitted CEUs will be considered for AU conversion.

    CEU submissions may require up to 30 days of review before they are converted into Achievement Units to ensure that the process is implemented with fidelity.

    Additional communication will be provided later this month regarding the submission process for CEUs awarded as of July 1, 2011. In the meantime, if you have questions about the current process or criteria, contact the Career Pathway Service Center at CPSC@bcps.k12.md.us or 443-642-3979.

    2011-12 Master Schedule Completion

    Principals and master schedulers, please complete your school's master schedule no later than July 15.

    All schools are well into the 2011-12 master scheduling process. There are scheduling task timelines for both elementary and secondary schools. At this point, course requests, room configurations, homeroom assignments and bell schedule setup are scheduling tasks that should be completed. There is a weekly review of the status of SMS student scheduling for every school. The first week's review showed that many of the schools missed the first task completion due date. It is imperative that the master schedulers adhere to the task completion dates.

     Open lab time is available at the school support training room (Room-001C in the district office). The lab is open:

    • June 1 through June 23

      • Wednesdays from 9 a.m. until 1 p.m.
      • Thursdays from 9 a.m. until 3 p.m.
    • June 28  through July 28, 2011

      • Tuesdays from 9 a.m. until 3 p.m.
      • Wednesdays from 9 a.m. until 1 p.m. 
      • Thursdays from 9 a.m. until 3 p.m.

    The goal is to have 100 percent of schools scheduled by July 15. Principals please make certain that the master scheduler in your building is adhering to the timelines. Please note that SMS will be down for at least 9 days in July—starting July 5th. If you have any additional questions, please contact Deborah Gibson at 443-642-3921 or via e-mail at dgibson03@bcps.k12.md.us.

    Home Reports - Stanford and MSA

    Elementary and middle school principals, please send Home Reports to parents by June 28.

    Elementary and middle school principals, the Office of Achievement and Accountability has sent Home Reports for both the Stanford Achievement Test (SAT) and the Maryland School Assessment (MSA) via inter-office mail to your school. Please send the Home Reports to parents by June 28. If you have questions, please contact Carol Wilson at cwilson@bcps.k12.md.us or 443-642-3916.


    2011 Summer Employee Entry System

    2011 summer program principals and program coordinators, please complete your school's summer staffing by June 17.

    As of June 7, principals and program coordinators for summer programs may select and assign 10-month staff for your programs using the web-based employee selection program called the Summer Employee Entry System. This system is accessible through the ERP Portal. Instructions for accessing and using the system are also posted on the ERP Portal page. Just like last year, an Oracle Access ID is required to use the system. Your username and password are the same that you use to access Oracle to process your payroll. If you have any questions regarding your username or password or need to have your password reset in the system, please contact the ITD Service Desk at 410-396-8182.

    The selected employee's name and identification number is also needed from the summer employment application form. The employee identification number is essential as there are a number of City Schools’ employees with the same name. The deadline for completing your summer staffing selections is June 17. Employees must be selected using the Summer Employee Entry System in order for them to appear on the summer program payroll. Please confirm that the summer program student enrollment supports the number of teachers and staff selected. Once selections are made, you must notify the selected employees and provide them with reporting instructions. If you have questions about how to perform a specific task in the Summer Employee Entry System, need to make position changes or have other staffing issues, please contact the Office of Human Capital HRIS Unit at 410-396-8885.

    Enrollment for New "Pay All Year" Option Now Open

    10-month full-time salaried employees: New option allows you to spread your pay over 12 months.

    The Payroll Office announces a new option that enables 10-month full-time salaried employees to spread pay over the calendar year. Instead of receiving your salary in 21 biweekly paychecks with no deposits during the summer, you can elect to spread your salary over the full year in 26 biweekly payments. This option reduces the amount of pay deposited to your bank account during the school year in order to provide you with pay every two weeks in July and August.


    The open enrollment period for the 12-month pay option runs from June 1 to June 15 for the 2011-12 school year, with the 26 biweekly payments running from September 2011 through August 2012. Once enrolled, employees cannot withdraw from the program until the 2012-13 school year.


    To enroll, log onto Employee Self-Service and follow links to the Pay All Year online enrollment form.


    MECU offers a separate plan designed to facilitate saving for the summer months. To see how City Schools’ 12-month pay compares to the MECU plan, and to find out more about the City Schools’ option, follow this link.


    Fair Student Funding Budget Process

    Principals, please ensure that your School Family Council and Advisory Team feedback forms for the Fair Student Funding process are complete within 13 days of completing your school's budget.

    Within two weeks of submitting Fair Student Funding (FSF) budgets, schools are required to host a community budget review according to guidance. Within three business days of that review, the School Family Council and Advisory Team must complete budget feedback forms. Principals, please ensure that the forms for your School Family Council feedback and  Advisory Team feedback within 13 days of submitting FSF budgets. For details about this process, please see the FSF guidelines. If you have questions or need support, please contact your Family and Community Engagement Specialist by calling 410-545-1870. Please note, charter schools should contact their specialist to discuss the specialized timeline.

    Teacher Inductions Survey

    Principals, mentors, first and second-year teachers are asked to complete the Teacher Induction Survey by June 17.

    Principals, mentors, first and second-year teachers: Help City Schools improve support for beginning teachers. Please complete the Teacher Induction Survey by June 17. The survey is available here.

    Literacy Representative Positions Open

    Reading specialists, school-based educators and classroom teachers, if you are interested in applying for the Literacy Representative position, please apply to your principal by June 17.

    The Literacy Representative is a school-based educator who is knowledgeable in the field of literacy. This person may be a reading specialist, school-based support staff member or classroom teacher with an understanding of—and enthusiasm for— literacy instruction. The goal of the Literacy Representative is to assist in the administration, coordination and implementation of the literacy assessments (STEP, RISE, and/or Wireless Generation) adopted by his or her school and to support the development of data-driven instruction. For questions, contact Rachel Fires (rfries@wgen.net).

    Childhood Wonders Book Distribution to Pre-K Students

    Principals, please give each pre-k student a Childhood Wonders book by no later than June 14.

    Following up on Pre-K at Play day and just in time for summer, City Schools is giving all pre-k students a book that celebrates play—and the great learning opportunities that come with it! Titled The Classic Treasury of Childhood Wonders and written by Baltimore-based author Susan Magsamen, the book features page after page of classic childhood activities, adventures, rhymes and songs. It breaks down in simple terms how each activity builds essential skills for school and life. And it includes a DVD of all the readings in the book and of City Schools’ own families enjoying the activities together at home—plus an invitation to free play-dates hosted this summer by Family Institute!

    On June 10 or 13, schools will receive enough copies of the book to give one to each pre-k student. Please distribute the books as soon as possible (and by no later than June 14). The book, DVD and play-dates serve as great resources for families to use over the summer to help their child get excited about—and come to love—learning.

    Early in the next school year, incoming pre-k students—and students in 1st and 2nd grade—will receive the book, too. Please stay tuned for details, and contact Demetria Nicholas at dnicholas@bcps.k12.md.us or 410-545-1870 with questions.

    City Schools thanks PNC Bank, Johns Hopkins University, and National Geographic for helping to make this book distribution possible.

    Principal Health Services Survey

    Principals, please complete the survey by June 10 to provide your input on school nursing services.

    The principal health services survey helps determine the degree of satisfaction with the nursing services provided in schools and alerts the city government to unmet needs from the 2010-11 school year. Principals, please complete the survey and return it by fax (410-545-6636) or e-mail (Franchine.childs@baltimorecity.gov) by June 10. If you have questions or concerns, contact Francine Childs, Assistant Commissioner at the Bureau of School Health, at 410-396-4522.

    Workshop on Increasing Family and Community Engagement with English Language Learner Families

    Principals, please share the flier about a June 14 workshop on increasing family and community engagement with English Language Learner (ELL) families.

    School staff and parents are invited to attend a workshop about increasing engagement with English Language Learner (ELL) families at school in order to increase academic achievement. The workshop will take place on Tues., June 14 from 4 to 5:30 p.m. in room 301 of Baltimore City Public Schools (200 E. North Ave., Baltimore, MD 21202). A Spanish-speaking interpreter will be available. If another language interpreter is needed or you have questions, please contact Faviola Donato-Galindo in the Office of Partnerships, Communications and Community Engagement at 410-545-1870 or fdonatogalindo@bcps.k12.md.us. Please share the English and Spanish fliers for the workshop with school staff and parent leaders, particularly leaders of your organized parent group (PTAs, PTOs, etc.).

    5th Annual Alternative Pathways to Success Event

    High School principals and teachers, please distribute Congressman Elijah Cummings' invitation to your students immediately.
    Congressman Elijah Cummings invites youth and young adults to the 5th Annual Alternative Pathways to Success event at Coppin State University's physical education building's auxiliary gym on Saturday, June 11 from 10 a.m. to 12 p.m. The purpose of this event is to increase awareness about the availability of alternative career paths and gainful employment. The programs offered are beneficial to people who seek alternatives to attending a 4-year college or university—and wish to develop skills or trades. Opportunities are also available to help youth increase their marketability in obtaining employment. Vendors are present to share information about GED classes, adult literacy services and career development. For more information about this unique event, please see the flier. If you have additional questions, please contact Amy Stratton (amy.stratton@mail.house.gov or call 410-465-8259).

    Nominate an Outstanding Teacher From Your School

    Principals must submit your nomination for the outstanding teacher award by June 7.

    Baltimore City Public Schools will honor outstanding teachers at a reception hosted by Dr. Alonso on June 13 from 5 to 7 p.m. at the Baltimore Museum of Industry (1415 Key Highway). Principals must nominate one outstanding teacher to represent their school. Please submit your nominations, including the teacher's name, his or her current e-mail address and a one-paragraph explanation as to why this teacher was selected. Nominations and the name and position of the administrator who will accompany them to the event should be sent to Nicole Mullins (nmullins@bcps.k12.md.us).

    Partner Recognition Breakfast

    Principals, if you would like your school's partner considered for recognition, please complete the recognition form and submit it to Deb Silcox by Monday, June 6.
    The Board of School Commissioners hosts a Partnership Recognition Breakfast on Thursday, June 16, at 8 a m. to acknowledge the many school and district partnerships that help schools achieve their goals and increase student achievement. Select schools and their partners will be highlighted on the program. If you would like your partnership considered, please complete this brief form  and submit it to Deb Silcox by June 6. For additional information contact Deb Silcox (dsilcox@bcps.k12.md.us or call 410-545-1870).

    TELL Maryland: Current District Repsonse Rate is 44%

    Principals, teachers and school-based education support personnel: Please take the TELL Maryland Survey before the June 3 deadline.
    The deadline for completing the Teaching, Empowering, Leading & Learning (TELL) Maryland survey, an initiative of Governor Martin O'Malley's office, has been extended to Friday, June 3. The survey should be taken by all pre-k to grade 12 teachers; all certificated personnel, including guidance counselors, speech and language therapists, occupational therapists, special educators and physical therapists; principals, assistant principals and other school-based administrators; and instructional paraprofessionals, teachers’ assistants and school staff who support teaching and administration.
    All eligible staff should have received a survey packet, including a log-in code, in late April.  (If you do not have a packet, please contact your principal.) 

    The survey is available to complete online at http://www.tellmaryland.org/login. Response rates are available for review in real time at the survey web site. Survey data can be used at both school and district levels to inform school-improvement planning and strengthen our school communities, but results are made available only to those schools reaching a 50 percent response rate. Don’t delay – complete the survey today!

    Supporting Your Bright Child Parent Forum

    Principals and teachers, please distribute the information for the "Supporting Your Bright Child"  parent forum to your gifted students and their families.
    City Schools seeks parents’ input on its proposal for meeting the needs of gifted students. Parents and families of gifted and talented students are invited to give feedback on strategies and priorities for implementing the plan. The forum takes place on Wed., June 1, at 6 p.m. in the cafeteria of Baltimore Polytechnic Institute (1400 W. Cold Spring Lane). Light refreshments will be served from 5:30 p.m. until 6 p.m., and child care is available. Principals and teachers, please distribute the forum flier to your gifted students and their families.