External Research and Data Requests

  • City Schools welcomes outside researchers and external organizations to conduct studies within the system while ensuring that any research underway does not compromise the privacy of its students and parents, or disrupt the work of students, teachers, and administrators. As part of its mission, Achievement and Accountability Office supports research from the System’s partners, from City Schools staff who pursue advanced degrees, and from federally or state mandated studies. All other studies are approved depending on interest and OAA’s capacity to support them. For additional information about conducting research in the district, please review the Frequently Asked Questions for Researchers guideAdobe PDF icon

    City Schools makes a number of aggregate school and citywide reports publicly available for download. In cases where the needed data are not found in these downloadable files, researchers may request additional data from the Office of Achievement and Accountability. Receipt of non-public, student-level data sets will require a legal agreement between the researcher or organization and City Schools. Researchers are not permitted to request data directly from schools or other departments within the District Office. 

    In order to conduct research in Baltimore City Schools, you must submit your research request via our online form. new window  This form can be used to submit different types of requests, as seen in the table below.  The table also includes links to guidance on what information you will need to submit as part of your application. Please note that email submissions will not be accepted, the online form new window must be used.


    Type of Proposal

    Guidance Document

    Research studies only involving a data request

    Guidance for Data Requests

    New research studies involving data collection (and,if applicable, requests for administrative data)

    Guidance for New Studies with Data Collection

    Revisions to an existing IRB proposal

    Guidance for Revision of IRB proposals

    Renewal of an IRB approved research study

    Guidance for Renewal of IRB approved studies


    Research studies involving only a data request

    Completed data request applications will be reviewed once every two weeks. Approval of the request will be based on data availability as well as the educational benefit provided to City Schools, the Baltimore community, and/or the field of education. Complete proposals received by the submission deadline (see calendar below) will be reviewed during the corresponding meeting. The time required to fulfill a data request will depend on the complexity of the request and competing priorities within OAA. Individuals receiving data files for research must share final reports with OAA.

    Please note, if you are requesting data from City Schools and collecting new data as part of your research, you should use the Guidance for Studies with Collection of New Data document linked in the table above.


    City Schools Data Request 2017 Review Calendar        

    Submission Deadline

    Meeting Date

    June 30

    July 12

    July 14

    July 26

    July 28

    August 9

    August 11

    August 23

    August 25

    September 6

    September 8

    September 20

    September 22

    October 4

    October 6

    October 18

    October 20

    November 1

    November 3

    November 15

    November 17

    November 29

    December 1

    December 13

    December 15

    December 27

    December 29

    January 10, 2018

    All questions should be sent to OAAResearch@bcps.k12.md.us.

    Research studies involving data collection (Initial, revision and renewal applications)

    In 2012, the Office of Achievement and Accountability (OAA) created an internal Institutional Review Board (IRB) to review proposed research projects that involve data collection. Data collection includes conducting interviews or focus groups and/or administering a survey or assessment to students and/or school staff.  The IRB meets once a month, including the summer months. Complete proposals received by the submission deadline (see calendar below) will be reviewed during the corresponding IRB meeting.

    Baltimore City Public Schools (City Schools) Institutional Review Board (IRB) Calendar 

    Submission Deadline

    Meeting Date

    January 1, 2017

    January 26, 2017

    February 1, 2017

    February 23, 2017

    March 1, 2017

    March 30, 2017

    April 1, 2017

    April 27, 2017

    May 1, 2017

    May 25, 2017

    June 1, 2017

    June 29, 2017

    July 1, 2017

    July 27, 2017

    August 1, 2017

    August 31, 2017

    September 1, 2017

    September 28, 2017

    October 1, 2017

    October 26, 2017

    November 1, 2017

    November 16, 2017

    December 1, 2017

    December 21, 2017


    Additional information

    Any statistical reports must display the following disclaimer: Statistics reported were prepared especially for this study and may not agree with other published statistics.

    The disruption of the school's routine by the study must be kept to a minimum and researchers must avoid any day in which a standardized test is administered.

    All individuals who serve as members of the research team (e.g., applicant, assistants, collaborators) who are not currently employed by City Schools and will have contact with students must complete the fingerprinting and background procedures required by the district. 

    The approval of the study does not constitute an endorsement of the study, and such language should be included in final reports. Once IRB approval is received, completion of the proposed project is contingent upon approval of principals, teachers, students, and completion of informed consent forms by parents, as appropriate. Permission for research studies is for one year unless otherwise noted in the approval letter. Research studies that will extend beyond one year must submit for continued approval prior to the expiration of the current approval.

    All questions should be sent to OAAResearch@bcps.k12.md.us.