• Student record transfer

    All principals  |  Deadline: through July 24 

    UPDATED July 15, 2015

    The schedule for the transfer of records for students transitioning from grade 5 to grade 6 and from grade 8 to grade 9 for the 2015-16 school year includes the following dates this month. 
    • July 13- 17: After completion of the SMS roll-over on Monday, July 13, please run the Principal Enrollment Losing Report in SMS to identify students who will be transferring to another school in the district for the 2015-16 school year. Then, prepare these students’ cumulative folders for delivery BY THE SCHOOL to 790 W. North Ave., Baltimore, MD 21217. 
    • – Please review each record to ensure that all of the documentation required by the 2016 Maryland Student Records System Manual is included in each folder.
      – Package folders securely for transport to Office of Student Records (790 W North Ave). A preferred approach is to organize in boxes that are labeled records for transfer by grade and in alphabetical order by the student’s last name.

    • July 20-21: For schools that are sending records, deliver the cumulative records of students to 790 W North Ave., Baltimore, MD 21217 between the hours of 9:30 to 3:30 pm either day. 
    • – When you arrive to the building for drop off of records you will be asked the number of records being dropped off for pick up and will sign a DROP OFF RECEIPT FORM. A copy of the receipt form will be given to you for your records.
      – Parking is available on the east side of the building (towards Park Ave). For those bringing large quantities of records, there is a loading dock with access to an elevator within the parking lot area. An OSR staff member will be able to assist getting the boxes in the building using the loading dock elevator.
      – There will be signs leading you to the entrance of Student Records which is on the second floor of the building.

    • July 22: Student Records staff will review and verify that all transfer records have been collected from sending schools. Receiving schools will be notified by Student Records staff (email and phone call) of the July 23-24 pick-up dates. 

    • July 23-24: Receiving schools (e.g., those gaining students who are transitioning from grades 5 to 6 or grades 8 to 9, or students from a closing school) will be required to pick up the cumulative folders from 790 W North Ave., Baltimore 21217 between the hours of 9:30 to 3:30 pm either day. 
    • – When you arrive to the building for pick-up of records you will be asked the number of records being picked up and will sign a PICK UP RECEIPT FORM. A copy of the receipt form will be given to you for your records
      – Parking is available on the east side of the building (towards Park Ave). For those picking up a large quantity of records, there is a loading dock with access to an elevator within the parking lot area. An OSR staff member will be able to assist getting the boxes in the building using the loading dock elevator.
      – There will be signs leading you to the entrance of Student Records which is on the second floor of the building.
    For additional guidance regarding student records, please review the year-end information on City Schools Inside.

    View other items in the July 9, 2015, Leadership Action Update