• New Online Timecard for Temporary Employees

    To increase efficiency, the Office of Specialized Services announces a new online timecard system for contractual Temporary Adult Supports (TAS) and classroom aides. Paper timecards for TAS and Classroom Aide vendors will no longer be processed. 
    Training sessions for school personnel will be held on August 24, 25, 27, and 28 in room 114 at the Professional Development Center (2500 E. Northern Parkway) held three times on each day (9 a.m., 11 a.m., and 1:30 p.m.) and participants may attend the session of their choice. Please RSVP by emailing Nikkia Pompey. For questions, please email Matthew Hoffmann. (Expires: September 1, 2015)

    School Recycling Is a State Law

    Schools and administrative offices must recycle paper, cardboard, glass, metal and plastic. All items may be mixed together and should be placed outside for pick up on your designated day. Please visit baltimorecityschools.org/recycling for more information, including your school's pick up day, downloadable signs, a How-To Guide, videos and more. Contact Joanna Pi-Sunyer, green schools coordinator with questions. (Expires: June 30, 2015)

    High School Credit Recovery

    High schools need to review the policy for administrative procedures for enrolling students in credit recovery courses. (Expires: June 30, 2015)

    Session for Use of Language Resources

    This session will offer training and resources to secretaries, registrars, and guidance counselors. Participants will receive materials regarding translations and interpreting to help keep schools in compliance with state laws. The session will take place on Monday, May 18 from 9 - 11 a.m. at the Professional Development Center, 2500 East Northern Parkway. RSVP to Maria Bianchi. (Expires: May 18, 2015)

    Immunization Exclusion Information 

    New this school year, kindergarten students are now required to have two doses of the Varicella (chickenpox) vaccine instead of one, and entering 7th graders are now required to have a Tdap (tetanus, diptheria, and pertussis) booster and meningococcal (meningitis) vaccine. Because these requirements are new, kindergarten and 7th graders may continue to attend school while they work to get their immunizations, and are exempt from exclusion on the September 23, 2014, deadline due to an extension granted to City Schools. 

    Out of compliance students in all other grades will be excluded from school starting Tuesday, September 23, 2014.  Please see this FAQ for additional information about immunization exclusions, the Top Ten Immunization Practices to support school-based immunization compliance efforts, and the most up-to-date information on free clinics and availability of immunizations at school-based health centers to share with families. (Expires: October 30, 2014)

    Automatic External Defibrillators (AEDs): Administrative Regulation

    Recent legislation requires an amendment to school districts’ AED programs. This measure was approved by the governor in May 2014 and is effective the start of the 2014-15 school year.The requirements, among other things, are that an AED is on site 

    • In the main office of each middle and high school (to include charters and contract schools);
    • At each school-sponsored athletic event.
    Each middle and high school principal must designate two employees who will be present on site during the regular school day. These employees will be designated as AED participants and receive CPR/AED training. In accordance with the Maryland AED legislation, the amended administrative regulation for City Schools AED Program is available here. Principals, please review and make these guidelines available to all staff in your school to meet compliance with the law.

    Please note:

    • All schools, with the exception of charters, will receive an AED donated by the district office (AEDs for traditional schools are funded out of general funds; however, charters have already received these funds as part of their per-pupil allocation). 
    • It is the responsibility of charters to purchase AEDs for each of their schools. Contact the procurement department for vendor assistance.
    Questions regarding the AED program can be directed to Alice Watson, Director, Environmental Health and Safety, AAWatson@bcps.k12.md.us, or 443-642-4283. (Expires: October 30, 2014)

    Changes to state law: IEP and transitional IFSP meetings

    As a result of the passage of Senate Bill 701, the 2014 Maryland General Assembly incorporated new language into Education Article §8-418. Local school systems are now required to provide the parents of a child with a disability with verbal and written information about access to habilitative services, including a copy of the Maryland Insurance Administration’s Parents’ Guide to Habilitative Services, at the following times: 

    • The transition meeting for a child moving from the Maryland Infants and Toddlers program to a local school system;
    • A child’s initial Individualized Education Program (IEP) meeting;
    • At least one time each year at a child’s Individualized Education Program meeting; and
    • On the approval or denial of a parent’s request for a related service to enable a child with a disability to benefit from special education.

    When parents are provided with this document, they are also to be verbally informed of the reason that this information is being shared: Local school systems are required to share with you that your child may be eligible to access additional habilitative services through your private insurance carrier. Additional information is included in the Maryland Insurance Administration’s Parents’ Guide to Habilitative Services.

    The written document, which has been provided by the Maryland Insurance Administration, is entitled Parents’ Guide to Habilitative Services and may be accessed on these two websites: the Maryland Insurance Administration website or the Maryland State Department of Education. (Posted: July 17, 2014

    2014 Child Count process update

    Each school year, the Special Education department is required to complete what is called the “Annual Child Count," a process that consists of counting and reporting every student from birth through 21 years old who receives special education and related services. In the past, the official “as of date” for the Annual Child Count was the last Friday in October. Beginning in school year 2014-15, the Maryland State Department of Education has changed this date to October 1. In order to be included in the Annual Child Count, all students with disabilities ages birth through 21 years must be receiving special education services in accordance with an active IEP (the annual meeting was held within the last year and closed in Maryland Online IEP) on October 1. (Posted: May 12, 2014)

    Quarter 1 Progress Report Sync Window Extended

    Please be aware that we are currently experiencing technical issues with the Power Teacher Gradebook (PTG) application. ITD is working to resolve these issues. For this reason, the deadline to enter Quarter-I progress report grades into PTG, prior to the final sync to SMS, has been extended until Tuesday, September 30th at 4 PM. For more information regarding sync windows, progress reports, report cards, and relevant grading policies, please visit City Schools Inside.