• Take Action Archive - March 2012

    ITD School Support Survey

    Principals, Supervisors or Administrators, please review the following information regarding the ITD school support survey.

    ITD requests all principals and school operators access the referenced survey to aid in identifying the person(s) responsible for the current school year schedule and also those person(s) responsible for the 2012-13 school year schedule. Accurate reporting will assist us in communicating and assisting schools in SMS scheduling updates, upcoming trainings/professional developments, processes, grading and reporting dates. Please click here to access the survey. Surveys should be completed by Friday, Mar. 2. If you have any questions or comments regarding this City Schools technology alert, please contact the ITD Service Desk at 410-396-8182 or helpdesk@bcps.k12.md.us.


    Data Cleansing Reports 100 and 102

    Principals, please review the following information regarding Data Cleansing reports 100 and 102.

    Maryland State Department of Education (MSDE) requires the submission of a biannual report called Student, Course, Grade and Teacher (SCGT) for all City School students enrolled in any school in our district. The Student-Course-Grade-Teacher Data collection process will support the development of Maryland’s Longitudinal Data System and will meet the requirements of state laws regarding the Standardized Course Numbering System and reporting average class size. At this time, the report is not ready for submission due to errors in the data found on SMS. To address these errors, it is critical that you go to the Data Cleansing report on http://eweb and view reports 100 and 102 to determine what errors your school may have and to fix them by Friday, Mar. 2. View the attached guidance documents to help you quickly address any issues you may have on the Data Cleansing Report. Please click the links to view guidance documents for reports 100 and 102. Again, all corrections to the data must be completed no later than Friday, Mar. 2. Please contact Stanley Wolfe at 443-642-4627 or swolfe@bcps.k12.md.us for direct assistance if you have questions.


    CAO Leadership Academy

    Principals, please review the following information regarding the March CAO Leadership Academy.

    The next CAO Leadership Academy is the week of February 27-March 2, 2012. Please review the expectations of the week, including the intended audience, location, and registration information. Review carefully and, if you have any questions, contact Dr. Barbara A. Johnson at bajohnson02@bcps.k12.md.us.


    CEO's Quarterly All-Principals Meeting (Mandatory for All Principals)

    All Principals, please review the following information regarding the CEO Quarterly Principals Meeting.

    The 2nd quarterly CEO All-Principals Meeting is this Monday, Mar. 5, from 8:30-10:30 a.m., at the Mt. Washington Conference Center. This meeting is mandatory for all principals. During the first hour, we will gather in Pullen Plaza and Dr. Alonso will share important information on the district’s current initiatives and progress. Specifically, he will address the FY 13 budget process, mid-year evaluations and ongoing feedback from internal stakeholders. During the second hour, we will again be asking for your input in small group discussions facilitated by cabinet officers. The information we received out of the last meeting helped shape our ongoing initiatives and we hope to get similarly rich feedback out of this meeting. Click here for the meeting agenda and to confirm your attendance.
    Feedback on Professional Development

    Teachers, please share your feedback about professional development with the Chief Academic Officer.

    Chief Academic Officer Sonja Brookins-Santelises invites City Schools teachers to a conversation about professional development in the district. When it comes to PD, your voice counts! The event will take place at the Mount Washington Conference Center on Monday, March 5, beginning at 4:30 p.m. Light refreshments will be served. Please download this flyer to share with your colleagues, and, for more information, contact Urcille Goddard at 410-396-8810.

    2012-13 Master Scheduler Training


    Principals, please review the following information regarding master scheduler training.

    The 2012-13 SMS scheduler training module has been finalized. The person identified as the master scheduler in your building MUST register for and attend the appropriate grade level SMS scheduling training session. The school counselor in your building must also register and attend the course request training session. Identified staff can log in to the ERP system to access the SMS training sessions. Please ensure that your master scheduler and school counselor register no later than Wednesday, Mar. 7. Please review these schedule training memo and the secondary schools scheduling timeline for more information. If you have any questions or concerns please contact Deborah Gibson at dgibson03@bcps.k12.md.us.


    SES Cultural Enrichment Attendance Incentive

    Title I SES Principals, please review the following information regarding Title I SES funding and return the request form no later than Monday, Mar. 12.

    Funding is now available to support student attendance efforts in participating SES schools. The awarded funds will be used to provide cultural enrichment and extended learning activities for SES students with high attendance (defined as perfect attendance or fewer than 2 absences) as determined through Title I SES attendance data.

    Your assistance is needed to help us identify a date and time that will not interfere with the regular school day; you can consider professional development days or weekends as options. Your school’s assigned SES attendance monitor will be available to assist you in contacting the parents of eligible students. All activities will be scheduled this spring after testing. Please provide a space or bulletin board for the SES attendance monitor to display the names of the students with high attendance and academic growth in the SES program.  Attached is a list of cultural enrichment activities and an activity request form. Please return the completed form to the Title I Office, 200 E. North Ave., Room 315 or via fax 410-637-3028 - Attention: Bertha C. Prince, before Monday, Mar. 12, to ensure we have ample time to schedule the activities for the fifty participating schools. Thank you in advance for your cooperation and prompt response to this request.

    School Enrollment Projections on Principal Dashboard

    Principals, please review the following information regarding school enrollment projections; and complete this task on Principals Dashboard by Friday, March 16.
    Enrollment projections for FY13 (SY12-13) are now available on Principals Dashboard.  These projections are used to determine the dollar amount placed in the schools’ FY 13 budget tool. Please log in to Principals Dashboard to download your school's projected enrollment and to receive guidance on verifying the proposed enrollment numbers. AOPs and citywide programs principals do not need to deal with this as they are not involved with Fair Student Funding. If you have any questions, please email enrollmentprojections@bcps.k12.md.us. Your executive directors are available to support you in this process.

    Annual Climate Survey Now Underway

    Principals, please ensure climate surveys were received and distribution is underway.


    Copies of the annual climate survey for students and families were shipped to schools on March 14. If have not received your shipment by the end of the school day on Friday, March 16, please contact the Office of Achievement and Accountability by email at CSurvey@bcps.k12.md.us or phone at 410-396-8962.


    Schools were requested to send surveys for parents/guardians home with students by Friday, March 16.  If this has been delayed at your school, please ensure that surveys are sent home as early as possible during the week of March 19.


    Please note that elementary and elementary/middle schools may have received too few copies for students in pre-k to grade 2, but additional copies are now being shipped and should arrive in schools by March 28. If after March 28 your school still has insufficient copies to send home with all students, please contact the Office of Achievement and Accountability at the contact information above.


    Please also schedule the survey administration to students in grades 3 through 12 between Friday, March 16, and Friday, March 23.


    Staff should have received a message in their City Schools email account on Thursday, March 15, providing a link to the online survey. Please remind your staff to check their in-boxes, not to share the link with others--and to complete the survey as soon as possible. Thank you for your assistance in ensuring a high return rate of the surveys from all participants. Please feel free to share the attached flyer with your school communities to encourage participation.


    Annual climate survey: Don't wait, weigh in!


    All staff, please help ensure a high response rate to the annual climate survey.


    Each year, City Schools surveys students, parents and staff regarding the climate of their schools. Survey responses are used by school leaders and communities to inform planning and decision making, so a high response rate is essential.


    This year, the survey period will open on Thursday, March 15. Principals, please review the instruction packet to ensure that you are familiar with the procedures for survey distribution and administration. Parent surveys should be sent home with students on March 15 or March 16; parents are requested to complete and return the surveys by April 11. Surveys should be administered to students (grades 3 to 12) between March 16 and March 23.


    All school-based staff should check their City Schools email accounts on March 15 for a link to the online survey. Please complete the survey by April 12; it should take approximately 20 minutes.


    Please also find here a flyer to download and share with your school communities to encourage response.


    Thank you for your assistance in building school climates that support great teaching and learning in every classroom, for every student—and for helping to ensure a strong response to this year’s survey.

    Maryland State Department of Education (MSDE) Early Attendance SMS Data Clean-Up Principals, please review the following information regarding attendance data in SMS.

    Every March, the Maryland State Department of Education (MSDE) requires all districts submit attendance data in order to calculate elementary and middle school Annual Yearly Progress (AYP) reports at the school level. This data must be cleared of all errors by Tuesday, March 27 at 5:00 p.m.  Staring Thursday, March 15, principals must check and correct any errors through SMS by using the data cleansing reports found on eweb. The data cleansing reports give step-by-step instructions on how to correct the errors.  Please address the following reports:

    • Report #83 - multiple R records
    • Report #88 - invalid birth date
    • Report #90 - missing subsequent record
    • Report #91 - invalid entry status for 2nd record
    • Report #92 - entry N must have W exit code
    • Report #101 - invalid generational suffix
    • Report #102 - missing or invalid student demographics
    • Report #103 - invalid first or last name
    Additional reports (2) may be added to data cleansing –please stay tuned for further announcements. For more information or additional support, contact your network data specialist.

    City Schools Resource Fair

    Everyone, please save the date for the resource fair and register online if you plan to attend.

     City Schools annual Resource Fair is being held on Thursday, March 29, at The Palladium, 2900 Liberty Heights Ave. City Schools is hosting a full-day Resource Fair including workshops from 8:00 a.m. to 12:30 p.m. on Thursday, March 29, at the Palladium. Leaders and their school communities can talk with partners and resource providers of free and discounted products and services, in time to inform the school budget process. In addition to an afternoon of exhibits to visit, this year’s format includes morning sessions that showcase great school partnerships and local best practices, a networking breakfast and lunch (free to school representatives) and remarks from City Schools’ district leadership. Click here for the agenda. The Palladium, located at 2900 Liberty Heights Avenue, is an accessible location near Mondawmin Mall, with free and abundant parking. Exhibits will feature many types of resources in one open space. To guarantee registration, principals or their representatives should register online . Leaders are also encouraged to invite parent and community leaders. A flyer is available to download and share. Questions? Email Deb Silcox at dsilcox@bcps.k12.md.us or Billie Malcolm at bmalcolm@bcps.k12.md.us.

    Early Dismissal Trainings for Schools

    Principals, please review the following information regarding mandatory trainings on the early dismissal process.

    The Office of Student Support is holding mandatory trainings on the correct implementation of procedures when students are released before the end of the school day. Please designate the appropriate school staff member to attend one of the sessions based on the schedule below. All trainings will be held at the Professional Development Center located at 2500 E. Northern Parkway, Baltimore, MD 21214. For more information please contact Dr. Tanya Williams at tcwilliams@bcps.k.12.md.us.

    • Networks 10 and 11; Thursday, March 8, 2012; 10:00 a.m. - 12:00 p.m.; Room 105
    • Networks 12 and 16; Thursday, March 8, 2012; 1:00 p.m. - 3:00 p.m.; Room 105
    • Networks 1, 2, 3; Thursday, March 29, 2012; 10:00 a.m. - 12:00 p.m.; Room 118
    • Networks 4, 5, 6, 7; Thursday, March 29, 2012;  1:00 p.m. - 3:00 p.m.; Room 118
    • Networks 8, 9, 15; Friday, March 30, 2012; 10:00 a.m.  - 12:00 p.m.; Room 118
    • Networks 13 and 14; Friday, March 30, 2012; 1:00 p.m. -  3:00 p.m.; Room 118

    Monthly Highly Qualified Reporting

    Principals, please review the following information regarding monthly highly qualified reporting.

    The No Child Left Behind (NCLB) mandates that all teachers be highly qualified (HQ). Schools that receive funding under Title I are required to notify parents whenever their students are being taught by non HQ teachers and long-term substitutes for four or more consecutive weeks. Monthly reports of teachers and long-term substitutes flagged as non HQ will be posted to the Principal’s Dashboard. New instances of non HQ teachers for the month of March will be posted to your dashboard on Friday, Mar. 2. Human Capital Specialists will support schools in monitoring highly qualified status and ensuring affected families are notified on time.
    Please click here for parent letter template. Additional highly qualified resources are available via TSS.

    Declaration of intent process

    All staff, please review the following information regarding the Declaration of Intent process.

    City Schools’ annual Declaration of Intent is live. Please think about your plans for next year and notify City Schools of them by Friday, March 30. Read about the Declaration of Intent process—there is an incentive for early notice!
    Annual Climate Survey

    All school-based staff, please complete the online climate survey and help ensure a high response rate among students and families.

    Distribution of the annual climate survey began on Thursday, March 15. If you have not yet completed your online survey, please check your City Schools email messages from that date, and follow the link to complete the survey as soon as possible. It should require no more than 20 minutes of your time. Don’t wait -- weigh in!

    All students in grades 3 to 12 should have taken the survey between March 16 and March 23. Principals, if the survey administration has not been completed at your school, please schedule it as soon as possible. All school staff should encourage students to take the survey seriously and complete it candidly and thoughtfully.

    Surveys for parents/guardians were sent home with students beginning earlier this month. Some schools received too few copies; additional surveys have been ordered and should be received at schools by Wednesday, March 28. Because of this, the survey response deadline has been extended to Wednesday, April 18. Please help ensure a high response rate by reminding members of your school community of the importance of the survey and encouraging families to respond by the deadline. Every voice is valued!