School Survey Toolkit:
Resources to Make Survey Administration a Success


Teachers: View this video to see what the Student Survey on Teachers is all about.

Results from the annual school survey reveal your school community's perceptions about important aspects of school life, including the learning environment, family engagement, physical environment and safety. But to ensure that we have an accurate picture of what staff, students and parents think, it is important to have a high rate of survey completion for all response groups. With strong response rates, the school survey becomes a valuable tool for the development of school budgets and School Performance Plans, and a reliable source of data for inclusion in the district's annual portfolio review, the renewal process for operator-run schools and other methods by which a school's success is considered.


Check out your school's response rates

Are you curious about your school's response rates? Check out  how your school is doing each week by clicking here

 More about the school survey

2014-15 School Survey timeline

January 5: School survey for staff distributed via email and online survey for parents activated
January 7: Student and parent paper surveys arrive in schools
January 12: School survey window opens for students and parents; online versions are available 
January 16 to February 27: School leaders and survey coordinators receive regular updates on response rates
February 27: School survey window closes
Late April: Results shared with schools 

Administering the survey

Both parents and students can take the survey online. Find the URLs for online surveys in the survey materials delivered to schools. And for English learners and their parents, the online survey is available in Spanish, Nepali, French, Arabic and Chinese (simplified).

This year, there are response rate targets for students, parents and staff at each school. School leaders should also note that, in order to receive your school's survey data once they are compiled, minimum response rates of 30 percent for students and staff, and 10 percent for parents must be obtained. More about the response rate targets can be found in this presentation and this video prepared for survey coordinators. The presentation includes general information about three surveys administered at City Schools, along with specific information about the school survey (beginning on slide 8). This guidance also includes both general survey information and details specific to administering the school survey.

Tools to maximize parent response

Please use all available channels to connect with families and encourage parents to complete their survey by February 27. To help with this outreach, district staff have created tools for your use. Please download these materials, and customize them as needed for your school community.

To encourage parents to complete the survey, the district office is providing the following:

  • Information about the survey included in the January and February editions of the Family Menu
  • Flyers delivered to schools by January 13 for backpacking home with students in elementary and elementary/middle schools, and to make available at school events and in high-traffic areas in middle and high schools
  • Posters delivered to schools by January 13 for display in high-traffic areas 
  • District website and Twitter announcements throughout the survey window
  • Public service announcements on Education Channel 77 and district website 
  • Parent Link phone calls during the weeks of January 20 and February 17